Executive Admin IV

About our group:

Seagate Research is a globally connected organization focused on advancing technology, innovation, and long‑term research initiatives that support Seagate’s future growth. The team partners closely with engineering, IT, finance, and external collaborators to translate research strategy into execution.

The organization operates in a dynamic, matrixed environment, requiring strong coordination, thoughtful prioritization, and clear communication across leadership, teams, and partners worldwide.

About the role - you will:

As an Executive Administrator supporting the Vice President of Seagate Research, you will play a critical role in enabling leadership effectiveness and organizational execution. This role goes beyond traditional administrative support and serves as a trusted partner in coordinating complex activities, managing information flow, and supporting operational rhythm across the organization.

You will:

• Provide high‑level calendar and scheduling support across multiple time zones, balancing competing priorities and anticipating conflicts
• Act as a key coordination point between the VP, leadership team members, and cross‑functional partners
• Support preparation and follow‑up for leadership meetings, reviews, and key engagements
• Assist with tracking actions, deliverables, and timelines to ensure follow‑through on commitments
• Partner with HR, Finance, IT, and other teams to support business operations, planning activities, and team logistics
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment
• Contribute to special projects and organizational initiatives as needed, adapting to changing priorities

About you:

You are highly organized, proactive, and comfortable operating in an executive environment. You bring a calm, thoughtful approach to managing complexity and understand how to balance tactical execution with broader organizational awareness.

You:

• Are comfortable working independently while partnering closely with senior leaders
• Anticipate needs and take initiative to solve problems before they escalate
• Communicate clearly and professionally with stakeholders at all levels
• Adapt quickly in a fast‑paced, evolving environment
• Value trust, confidentiality, and accountability in your work

Your experience includes:

• Several years of experience supporting senior leaders, program leaders, or complex organizations
• Demonstrated success managing executive calendars, meetings, and priorities
• Experience coordinating across functions such as HR, Finance, IT, or Operations
• Strong written and verbal communication skills
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel)
• Experience working in a global or matrixed environment is a plus
• Experience working in SAP for Procurement, Shipping, Asset Tracking, and Capital Appropriation is a plus

Location:

Our Shakopee campus is located 25 minutes southwest of Minneapolis in a setting with a rural vibe – it overlooks a horse racing track and stables, yet it has great entertainment venues close by as well. With wide-open spaces, the campus has plenty of space for running, biking, shooting some hoops or playing volleyball over lunch. If working out is your thing, the on-site fully equipped fitness center hosts wellness programs, tournaments and group workouts. Hungry? Seagate offers an on-site café with freshly sourced foods and specialty coffees, or if you prefer, drive to one of many restaurants just minutes away.

The estimated base wage range for this position is $29.03 - $38.46/hr. The individual base wage is based on work location and additional factors, including job-related skills, experience, and relevant education or training.

Seagate offers comprehensive benefits to its eligible employees, including, but not limited to, medical, dental, vision, and life insurance, short- and long-term disability, eligibility to participate in discretionary bonus program, 401(k), employee stock purchase plan, flexible and dependent care spending accounts, and health care spending accounts. Seagate also offers paid time off, including 12 holidays, 120 hours of vacation, a minimum of 48 hours of paid sick leave, and 16 weeks of paid parental leave. The benefits for this position are based on a full-time schedule for a full calendar year and may differ depending on work location and tenure with the Company.

Location: Shakopee, United States
Travel: None