About our group:

The Site and Executive Administrative Assistant role provides critical onsite support for the People & Places team while delivering high-quality executive administrative coordination. Based at Seagate’s Bloomington, MN site, this position serves as a trusted partner to the People & Places organization by supporting executive calendars, meetings, travel, expenses, communications, office operations, and team coordination. This role helps ensure the smooth day-to-day operation of the site while contributing to an organized, welcoming, and highly productive workplace.

About the role - you will:

• Manage complex executive calendars, schedule meetings across global time zones, coordinate logistics for internal and external engagements, monitor calendar activity, and flag urgent matters as needed.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, detailed itineraries, and proactive resolution of travel-related issues.
• Prepare, review, and edit correspondence, presentations, reports, and other materials to ensure accuracy, timeliness, and alignment with executive priorities.
• Handle confidential information with discretion, professionalism, and sound judgment.
• Anticipate executive needs, proactively resolve scheduling conflicts, prioritize requests, and support seamless daily operations.
• Support cross-functional projects and initiatives by tracking deliverables, coordinating timelines, following up on action items, and helping ensure timely completion.
• Coordinate team meetings, offsites, and events, including agenda development, logistics, and post-meeting follow-up.
• Serve as a liaison between executives, their teams, and key stakeholders across the organization.
• Support confidential and high-impact projects, including research, data gathering, and preparation of executive-level briefings.
• Coordinate onboarding and offboarding activities for direct reports and key team members to help ensure a smooth and positive transition experience.
• Draft and distribute internal communications on behalf of executives, ensuring clarity, consistency, and alignment with Seagate’s values.
• Support culture-building and talent development initiatives, including recognition programs, training sessions, and employee engagement activities.
• Process expense reports, purchase orders, status reports, and other administrative tasks with accuracy and efficiency.
• Maintain organized records and files, identify process improvements, and support the adoption of tools and technologies that improve team efficiency and communication.
• Process, reconcile, and track bi-weekly budget and vendor invoices, ensuring accuracy, timely payment, and resolution of billing discrepancies as needed
• Manage and maintain organizational email distribution lists, ensuring accuracy and timely updates.

About you:

• Highly organized, proactive, communicative, and resourceful, with the ability to manage multiple priorities in a team-focused environment. 
• You bring strong attention to detail, sound judgment, and a high level of professionalism when working with confidential information, senior leaders, employees, and cross-functional partners.
• Excellent verbal and written communication skills across all levels of the organization and across global teams.
• High level of professionalism, discretion, and ability to maintain confidentiality.

Your experience includes:

• Executive administrative experience, including experience supporting senior executives and/or leadership teams.
• Managing executive calendars, travel, meetings, and expense reporting.
• Demonstrated ability to manage multiple priorities with exceptional attention to detail.
• Coordinating project timelines, planning and executing deliverables, and communicating with multiple internal stakeholders.
• Excellent organizational, time management, and project coordination skills.
• Ability to operate in an anticipatory and proactive way, work independently, solve problems, and identify needed actions.
• Excellent proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, CoPilot, and Teams.

You might also have:

• Experience working with global teams is preferred.
• Experience supporting business or operational projects is preferred.

Salary: The estimated base wage range for this position is $29.89 - $43.57 hr. The individual base wage is based on work location and additional factors, including job-related skills, experience, and relevant education or training. 

Benefits:  Seagate offers comprehensive benefits to its eligible employees, including, but not limited to, medical, dental, vision, and life insurance, short- and long-term disability, annual variable pay bonus, 401(k), employee stock purchase plan, flexible and dependent care spending accounts, and health care spending accounts.

Seagate also offers paid time off, including 12 holidays, 120 hours of vacation, a minimum of 48 hours of paid sick leave, and 16 weeks of paid parental leave. The benefits for this position are based on a full-time schedule for a full calendar year and may differ depending on work location and tenure with the Company. 

Location:

Bloomington, MN (This is an ONSITE position.  Monday – Friday during core business hours)

Our Bloomington, MN campus spans two suburbs, Edina and Bloomington, and serves as the Recording Head development and manufacturing arm of Seagate. Located in the heart of a bustling community, Seagate offers an on-site café, or if you prefer, you can drive to one of many restaurants just minutes away. Need to grab a gift over lunch time? Shopping is abundant in the area. If working out is your thing, the on-site fully equipped fitness center hosts wellness programs, outdoor activities, tournaments and group workouts. Looking for something more laid back? Reset in one of our meditation rooms, or simply take a walk around our indoor walking path. On-site cultural festivals, celebrations and community volunteer opportunities also abound.

Location: Normandale, United States
Travel: Up to 10%